•   You can go to the RFQ module and click on the “New” button.

•   Once you click on the “New” button, one dedicated window will appear. 

•   Category: 

​Select the category for the RFQ.

•   Start Date & End Date: 

​Specify the time frame during which you want to allow vendors to submit their bids.

•   RFQbid Closing Time Extension Threshold (Minutes)?:

​This setting allows you to extend the deadline for receiving bids if vendors make updates within a certain period before the original closing time.

•  Maximum No. of Extensions Allowed?:

​Enter the duration (in minutes) by which the RFQ bid closing time will be extended each time a vendor updates their bid within the specified threshold.

•  Responsible :

​This field is populated by default with the name of the person responsible for creating the RFQ.

•  Priority : 

​We can set priority for this RFQ.

•  RFQbid Closing Time Extension Duration (Minutes)?:

​Specify the maximum number of times the RFQ bid closing time can be extended due to vendor updates or bids within the specified threshold.

•  RFQ Extended :

​It shows track of the total count of extensions.

•  Bids :

​It displays a list of vendors, their applied quantities, the last modified date for any updates made by the vendor, and the withdrawal reason if a vendor has withdrawn their bid.

•  RFQ Items :
• Plant : 
• • Select the plant for which you want to create the requisition.
  • 
    
• Material: 
• • Choose the material required for the requisition
  • 
    
• RFQ Quantity: 
• • Specify the Demand, which is the total quantity of the material you want to request.
  • 
    
• Lifting Start Date and Lifting End Date : 
• • Set the Lifting Start Date and Lifting End Date range, indicating when the material is needed.
  • 
    
• Company Remarks: 
• • If you have any comments or requirements related to the material, please enter them in the company remarks field.
  • 
    
• Is Cancellation Line?: 
• • If you want to allow the cancellation of specific materials from the RFQ items during the RFQ open period, it can be possible, If you check this option. It will enable the flexibility to remove materials from the RFQ if needed.
  • 
    
• Is incomplete RFQ?: 
• • An "incomplete RFQ" refers to a procurement process that has been partially completed. In this case, some aspects of the RFQ have been finalized, while others are still unresolved. The RFQ is considered half-filled, meaning that some requirements or contracts have been awarded, but not all. The remaining parts of the RFQ process will be reopened in the future to complete the procurement
• 
  
•  Once you fill-up all the details click on the “Open RFQ” button.
•  Email & SMS Notification: 

​Once the RFQ is opened, an email and SMS notification will be sent to the vendors.

•  Add Vendor: 

​​During the RFQ open stage, you can add a new vendor by clicking 'Add Vendor'.

•  There are also other fields at the top middle of the screen.
• Requisition: 
• • It shows the requisition reference from which RFQ is created.
  • 
    
• RFQ History: 
• • It will track all the changes we made in the particular RFQ.
  • 
    
• Vendor Notification: 
• • If we need to send any notification to the vendor then we can mention it here.
  • 
    
• RFQ Allocation History:
• • Once the bid is allocated then it will be shown in RFQ Allocation History.