Transforming Agri Commodity & Peanut Processing Operations at Khedut Feeds with Odoo ERP
Client Background
The client is one of India’s foremost growers and processors of premium quality peanuts. Specializing in products such as blanched peanuts, bold peanuts, and other peanut variants, they serve both domestic and international markets with high food safety standards. Known for their rigorous quality benchmarks and modern production facilities, they have a strong presence across the peanut processing and agri commodity value chain.
Problem Statement
Despite being a leader in agri-commodity processing, the client was stuck in the maze of Excel sheets and manual coordination. Vendor approvals, production tracking, inventory management, and export documentation were all managed through fragmented tools-leading to:
- Missed follow-ups and delayed decisions
- No real-time stock visibility across warehouses
- Errors in manual documentation and compliance risk
- Difficulty managing packaging, lot tracking, and stage-wise production
- Scattered financial records without vendor or customer account insights
What they needed wasn’t just an ERP-it was a digital backbone to connect every stakeholder, process, and transaction from field to foreign trade.
Implementation
Setu Consulting Services implemented a customized Odoo ERP solution tailored to the agri commodity processing industry. The project followed a phased implementation model with detailed planning, configuration, training, UAT, and go-live support.
Key Project Highlights:
- Single-platform integration of Vendor Management, Production, Sales, Export Documentation, and Inventory Control
- Custom development for Broker Purchase Flow, Export Document Generator, and Currency Forward Booking Manager
- End-user training for portal users (vendors/brokers) and internal teams
- Real-time gate entry, QC, and production tracking using barcode integration
Operations Implemented
Vendor & Purchase Management
Vendor onboarding with tiered approval workflows
Vendor/Broker Portal for direct dispatch order creation
Purchase Order lifecycle with automated gate entry generation
GRN-based inward tracking with rejection & debit note handling
Vendor ledger integration for transaction transparency
Inventory & Packaging
Multi-warehouse stock management
Barcode-based inventory movement with lot & serial tracking
Stock-level packaging traceability (inner & outer)
Automated stock valuation and reorder rules
Sales & Customer Management
Sales pipeline with opportunity tracking and communication automation
e-Invoicing & e-Way bill generation for GST compliance
Customer contract monitoring and delivery management
Customer ledger with full billing and credit note visibility
Production & Processing
Production planning from raw to final packaging
Consumption booking in packaging units
Stage-wise manufacturing tracking (peeling, roasting, grading, etc.)
Real-time scrap and wastage logging with reason codes
Auto-assignment of lot numbers for traceability
Quality Control
- Parameter-driven quality checks (moisture, size, weight, color)
- Integrated QC at inward, in-process, and final stages
- Rejection workflows for failed inspections
- Complete QC reporting with pass/fail analysis
Export Management
- Incoterm and container management with barcode-based loading
- Automated export document generation:
- Commercial Invoice, Export Invoice, Packing List, WaySlip
- RoDTEP, VGM, Duty Drawback reports, Examination Letters
- Currency forward booking with sales order-level association
Gate Pass & Visitor Management
- Inward/outward gate pass generation for raw material and samples
- Integrated Visitor Logging System with real-time gate entry
Conclusion
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- 30% reduction in procurement and vendor coordination efforts
- Improved traceability with batch-wise packaging and barcode control
- Zero non-compliance incidents with GST and export regulations
Faster order processing and contract fulfillment with enhanced visibility
