SETU’s Custom ERP Implementation for Fasteners Manufacturer - Pelican Engitech Pvt. Ltd.
Client Background
The client is a leading manufacturer of Standard and Custom High Tensile Fasteners and Cold Forged Components. With a strong foundation and legacy in the industry, they are equipped with versatile production capabilities and skilled manpower. The organization caters to diverse industry demands with precision-engineered components and a commitment to quality and timely delivery.
Problem Statement
Prior to ERP implementation, the client faced challenges such as:
Lack of visibility across departments, especially in manufacturing, quality, inventory, and export processes.
Manual processes in gate entry, quotation tracking, production costing, and HR operations.
Limited scalability and traceability in procurement, inventory control, and subcontracting activities.
Complexities in handling domestic and export documentation and currency fluctuation impacts.
No unified platform for CRM, HR, Payroll, and Maintenance operations.
Implementation
Setu Consulting Services Pvt. Ltd. implemented a comprehensive and tailored Odoo ERP solution that covered all key departments—CRM, Sales, Purchase, Inventory, Manufacturing, Quality, HR, Maintenance, and Export.
The implementation followed a phased rollout approach:
Phase 1: Core modules – CRM, Sales, Purchase, and Inventory.
Phase 2: MRP, Manufacturing, Quality Control, and Gate Management.
Phase 3: HRMS, Payroll, Maintenance, and Export Documentation.
Phase 4: Advanced reporting, dashboard configuration, and IoT integrations.
Operations Implemented
CRM & Sales
Lead & opportunity tracking with sales pipeline stages
Activity scheduling with communication history
Customer-specific pricing and payment terms
Auto-reminders for follow-ups
Seamless e-way bill and e-invoice integration
E-Commerce & Order Management
Order syncing from online platforms
Real-time order updates and delivery tracking
Purchase & Subcontracting
Supplier RFQ and PO management
Raw material and job work challans
Supplier billing and inward tracking
Inventory Management
- Multi-location warehouse tracking
- Lot & serial number traceability
- Auto-reordering and internal transfers
- Integrated gate entry and pass system
Material Requirement Planning (MRP)
- Centralized consumption planning
- Forecast-based demand planning
- Serial tracking of raw materials
Manufacturing & Job Work
- Multi-level BoMs and work center tracking
- Subcontractor job work management
- Semi-finished product tracking
- Per-piece finished goods cost calculation
- Scrap cost integration
- Machine-wise production tracking
Quality Control
- Inward, in-process, and dispatch checks
- Auto/manual quality check triggers
- Quality alert system
Packaging Automation
- IoT integration with weighing scales
- Inner/outer box labeling
- Barcode-based final packaging and labeling
Reports & Dashboards
- Real-time inventory and manufacturing reports
- Pre-dispatch inspection documents
- Process route card automation
- Dynamic raw/finished stock insights
Maintenance
- Auto-scheduled preventive maintenance
- Breakdown logging during live production
Export Management
- Container, invoice, packing list, VGM, RoDTEP, and other export documents
- Barcode-based container loading
- Currency forward booking with order linkage
HR & Payroll
- Employee profile, hierarchy & recruitment
- Real-time attendance & biometric sync
- Multi-level leave approvals and balances
- Payroll with salary structure and bank integration
Visitor Management
- Integrated gate pass issuance
- Visitor check-in, check-out, and audit trails
Key Benefits Delivered
Increased Operational Efficiency
Automation reduced manual efforts and human errors
Enhanced Visibility
Real-time tracking of stock, production, and employee attendance
Improved Decision-Making
Comprehensive dashboards and analytical reports
Compliance and Traceability
Proper documentation for audit, export, and GST compliance
Integrated Ecosystem
All operations centralized into a single Odoo platform
Scalability
The system can easily adapt to future business expansions and process changes
Conclusion
The Odoo ERP implementation by Setu Consulting Services Pvt. Ltd. significantly transformed the client's business operations by streamlining and digitizing every core
function-from lead management to export shipment. With real-time insights, integrated quality checks, and efficient resource planning, the client now enjoys enhanced
productivity, reduced turnaround times, and increased global competitiveness.
