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SETU’s Custom ERP Implementation for Fasteners Manufacturer - Pelican Engitech Pvt. Ltd.

Client Background

The client is a leading manufacturer of Standard and Custom High Tensile Fasteners and Cold Forged Components. With a strong foundation and legacy in the industry, they are equipped with versatile production capabilities and skilled manpower. The organization caters to diverse industry demands with precision-engineered components and a commitment to quality and timely delivery. 

Problem Statement

Prior to ERP implementation, the client faced challenges such as:


 Lack of visibility across departments, especially in manufacturing, quality, inventory, and export processes.

 Manual processes in gate entry, quotation tracking, production costing, and HR operations.

 Limited scalability and traceability in procurement, inventory control, and subcontracting activities.

 Complexities in handling domestic and export documentation and currency fluctuation impacts.

 No unified platform for CRM, HR, Payroll, and Maintenance operations.

Implementation

Setu Consulting Services Pvt. Ltd. implemented a comprehensive and tailored Odoo ERP solution that covered all key departments—CRM, Sales, Purchase, Inventory, Manufacturing, Quality, HR, Maintenance, and Export.


The implementation followed a phased rollout approach:


Phase 1: Core modules – CRM, Sales, Purchase, and Inventory.

Phase 2: MRP, Manufacturing, Quality Control, and Gate Management.

Phase 3: HRMS, Payroll, Maintenance, and Export Documentation.

Phase 4: Advanced reporting, dashboard configuration, and IoT integrations.

Operations Implemented

CRM & Sales

Lead & opportunity tracking with sales pipeline stages

Activity scheduling with communication history

Customer-specific pricing and payment terms

Auto-reminders for follow-ups

Seamless e-way bill and e-invoice integration



E-Commerce & Order Management

 Order syncing from online platforms

 Real-time order updates and delivery tracking


Purchase & Subcontracting ​

 Supplier RFQ and PO management

 Raw material and job work challans

 Supplier billing and inward tracking


Inventory Management

  • Multi-location warehouse tracking
  • Lot & serial number traceability
  • Auto-reordering and internal transfers
  • Integrated gate entry and pass system

Material Requirement Planning (MRP)

  • Centralized consumption planning
  • Forecast-based demand planning
  • Serial tracking of raw materials


Manufacturing & Job Work

  • Multi-level BoMs and work center tracking
  • Subcontractor job work management
  • Semi-finished product tracking
  • Per-piece finished goods cost calculation
  • Scrap cost integration
  • Machine-wise production tracking


Quality Control

  • Inward, in-process, and dispatch checks
  • Auto/manual quality check triggers
  • Quality alert system


Packaging Automation

  • IoT integration with weighing scales
  • Inner/outer box labeling
  • Barcode-based final packaging and labeling


Reports & Dashboards

  • Real-time inventory and manufacturing reports
  • Pre-dispatch inspection documents
  • Process route card automation
  • Dynamic raw/finished stock insights

Maintenance

  • Auto-scheduled preventive maintenance
  • Breakdown logging during live production

Export Management

  • Container, invoice, packing list, VGM, RoDTEP, and other export documents
  • Barcode-based container loading
  • Currency forward booking with order linkage

HR & Payroll

  • Employee profile, hierarchy & recruitment
  • Real-time attendance & biometric sync
  • Multi-level leave approvals and balances
  • Payroll with salary structure and bank integration

Visitor Management

  • Integrated gate pass issuance
  • Visitor check-in, check-out, and audit trails

Key Benefits Delivered


Increased Operational Efficiency

Automation reduced manual efforts and human errors



Enhanced Visibility

Real-time tracking of stock, production, and employee attendance



Improved Decision-Making

Comprehensive dashboards and analytical reports


Compliance and Traceability  

Proper documentation for audit, export, and GST compliance  


Integrated Ecosystem  

All operations centralized into a single Odoo platform  


Scalability  

The system can easily adapt to future business expansions and process changes  

Conclusion

The Odoo ERP implementation by Setu Consulting Services Pvt. Ltd. significantly transformed the client's business operations by streamlining and digitizing every core 

function-from lead management to export shipment. With real-time insights, integrated quality checks, and efficient resource planning, the client now enjoys enhanced 

productivity, reduced turnaround times, and increased global competitiveness.

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